Friends of Lake Williams

Annual Meeting Minutes

June 14, 2008

The meeting was called to order at 10:12 AM by President Looby. 30 members were in attendance.

President’s Report

The president recognized FLW's 10^th Anniversary and the people who started the organization. He noted things are running smoothly as a result of the early work done by the group.

Status of the 2008 treatment – The treatment will take place June 26 and will cost $7,530. The Town’s portion is in the 07/08 budget and the President worked with the town to include money for treatment in the Town’s 08/09 budget which was just passed. Town voting rights were clarified – property owners need not be registered voters in Lebanon to vote on the budget and other town matters. The lake was surveyed June 6 and people were requested to mark milfoil and/or call the president regarding milfoil locations prior to the treatment.

Secretary’s Report

One Board meeting was held since the last annual meeting.

Treasurer’s Report

The Treasurer’s report was read and submitted to the Secretary. A motion was made, seconded and carried to accept the Treasurer’s report.

Committee Reports

• Communication – the new website is up at Lakewilliams.com. Jim Smith donated the site and Paul Cote works with him to keep it updated. A suggestion was made to add a fishing page to display pictures. There is currently a wild life page. Paul is working on the next newsletter and articles or ideas for articles are welcome. A suggestion was made to research the feasibility of being able to accept electronic membership payments via the web site. Jim Smith, Paul Cote and Richard Lesh will explore further.
• Membership – There are currently 77 members, 7 donations and 4 newsletter ads.
• Fundraising – Membership dues have been covering the cost of treatment so no additional fund raising is planned at this time.
• Care Fishing – Money was approved by the Board to support the program but we are unsure if Lenny Tubbs can conduct a program this year due to his schedule.
• Water Quality -The first sampling is usually completed in July. Last summer’s results were good. There was an algae bloom last week. Reminder to pump out septic tanks, not use fertilizers and reduce runoff to prevent additional problems. The Agricultural Experiment Station will conduct weed mapping this summer as part of their state-wide program at no cost to the Association.
• Town Meeting Monitoring – No report
• Boating Safety – It was noted that boating traffic seems to be lighter than usual so far this year. Members described a kayaking accident and rescue that took place earlier this year.
• Boat Parade—July 5, looking for additional participation this year.
• Grant Committee – No report

Unfinished Business

• Lake Clean Up Day, August 9— A fun day and clean up day will be organized. There is a lot of garbage in the dam area that needs to be cleaned up. The President has requested the Town to place a garbage receptacle at the parking area. He will talk to the town to make arrangements for them to pick up the trash collected on the clean up day.
• FLW Logo – Frank Catalano is working on the logo and asked for members’ ideas. He will send samples to the Board for approval.
• Committee to develop list and research input streams—Paul Cote and John Clayton will work on the committee.

New Business

• Election of Directors – The nominating committee nominated Paul Cote, Steve Looby, John Clayton and Diane Marquis to serve three year terms as directors. There were no other nominations. A motion was made, seconded and carried to accept the nominating committee report and elect the four to director positions. The motion carried.

• Bylaws on Website—There was no opposition to the suggestion of placing the by-laws on the web site. Paul Cote will put them on the web site.
• Septic pump out regulations—Town putting together a group to address water quality/pollution issues in town.
• Paul Cote was recognized as the volunteer of the year for his work on the web site, newsletter and weed mapping project.
• Concern was expressed regarding the ease of putting larger boats into the water from the dam area.
• The President thanked Leigh Rider for his continued support and the use of his facility for the meeting.
• Dan McGuire attended and mentioned that he works with Lebanon Life and suggested FLW submit articles and pictures. They are due by the first of the month for the following month. They can be submitted to Ginny@Lebanonlife.org.

The meeting adjourned at 11:21 AM.

Respectfully submitted,

Penny Hermann

Secretary